Keep your video private or unlisted and accessible to the recruiter. Do not send a password or confidential material. No CV upload is needed at this stage.
Privacy information
Recruitment and freelancer information — version 2026-10-24.2.
Controller: Nadart sp. z o.o., ul. 1 Maja 54, 96-300 Żyrardów, Poland, KRS 0000552484, operating WAISME. Data matters: ido@waisme.com; recruitment and individual review: work@waisme.com.
For the selected recruitment we process your name, contact details, qualifications, experience, job-related pre-check answers, CV, relevant portfolio links, descriptions of your contribution and any optional supporting PDF, contract preference and message. Please omit birth date unless subsequently needed by law, PESEL, identity documents, home address, sensitive information and confidential third-party data. No photo or details about health, family, beliefs or criminal record are requested.
Employment-recruitment data required and necessary under Article 22¹ of the Polish Labour Code relies on Article 6(1)(c) GDPR. Necessary steps requested by you before a potential employment or B2B agreement rely on Article 6(1)(b), where applicable. Additional ordinary information you choose to include relies on your separate voluntary consent under Article 6(1)(a). You may omit it or withdraw that consent without affecting the lawfulness of earlier processing. Do not include special-category data. Confirming that you read this information is an acknowledgement, not marketing consent or the legal basis for mandatory recruitment data. No future recruitment or marketing enrolment is created.
Fields marked required, the CV and the role-specific materials are needed to assess the selected role. Ordinary additional-data consent and the supporting PDF are optional. A recruiter reviews experience and language skills. Pre-check declarations do not verify qualifications by themselves. All required role conditions must match the declared answers; otherwise the standard CV form stays locked. This is rule-based access control, not AI scoring or an automated final hiring decision. If it prevents an application or does not reflect your circumstances, contact work@waisme.com for meaningful human review, an explanation and an alternative submission route. You may challenge the result and present your position.
A random technical session cookie, wacr_session (Secure over HTTPS, HttpOnly, SameSite=Lax), links the 20-minute qualification token to this browser session and vacancy. It is necessary for form security and is not used for analytics. Changing conditions, salary, materials or activation status invalidates previous access. Unsuccessful answers enter the candidate database only when you explicitly submit a request for human review. Successful answers may temporarily remain for up to 20 minutes and are saved with a submitted application. Expired temporary entries are not usable; physical deletion occurs during periodic database cleanup. Rate-limit keys use a keyed hash of the IP, not a plain IP in the candidate record; server and security-provider logs are governed by their separate retention rules.
Applications are retained for 90 days from submission, with automatic expiry cleanup. No new period is started by changing the vacancy or moving an application between stages. Data may be erased earlier upon a justified request; any specific legally required retention or evidence needed for a claim must be assessed and explained individually rather than silently extending this period. At expiry, records, CV and supporting files are deleted from the active recruitment database. Protected backups may retain copies until their documented hosting cycle ends; erased entries must not be restored into active use.
Authorised recruitment personnel and necessary hosting/email providers have access, currently VH.PL according to the site configuration. Cloudflare Turnstile is used if enabled and can process technical data under its own rules. Recruitment does not fetch candidate URLs or send CVs, cases or answers to AI services. Portfolio links remain under the candidate's chosen provider; share them only if you are entitled to do so. Files remain outside the public media library. New PDFs are encrypted using AES-256-GCM, with controlled downloads; database and configuration backups still require protection. PDF checks reject unsupported or active files but do not constitute an antivirus guarantee. Email notifications do not contain CVs; the applicant receives a receipt and recruitment staff receive a protected-panel reference. Provider and international-transfer details are explained in the website Privacy Policy.
The separate optional freelancer pool relies on consent under Article 6(1)(a): contact details, portfolio, specialty, availability and optional message/rate are retained for 365 days from submission to match potential assignments. Joining does not guarantee work; consent can be withdrawn at any time. Job applications do not enrol a candidate in this pool.
You may request access, correction, erasure, restriction and portability where applicable; withdraw consent, or object where processing relies on legitimate interests. You may complain to the Polish supervisory authority, UODO. Contact ido@waisme.com. This information supplements the website Privacy Policy. We record the notice text, version, submission time, privacy acknowledgement and the state and wording of the optional consent.
Additional information, human review (24 October 2026): we count technical browser sessions and pre-check outcomes per role for 90 days, using a keyed session hash, not a name, email or stored answers. This serves recruitment process monitoring (Article 6(1)(f) GDPR); it is not analytics tracking. Repeated checks in one session are distinguished from initial results. These are not verified unique people. Failed answers remain in a private session-bound temporary entry for up to 24 hours only to let you request human review. If you submit that request, your contact details, answers and presentation are saved privately for the selected recruitment for 90 days from that request, under the recruitment grounds described above. A written presentation is equally available; a video or showing your face is not required. If you voluntarily add a video containing your image or voice, separate optional consent applies (Article 6(1)(a)); withdrawal does not prevent a written review. Do not include sensitive data, other people or client secrets. No emotion, biometric or AI assessment is used. External video links are opened by authorised recruiters at your chosen provider; they are not fetched, embedded or published by WAISME. After a recruiter approves your request, a one-use code is sent to the submitted email, valid for 7 days or until the recruitment or requirements change. Access unlocks only this vacancy and does not guarantee employment. Keep that email private. You may ask for an explanation, challenge the outcome, withdraw the request or exercise the rights described above via ido@waisme.com.