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WAISME / VACANCY

Finance & Funding Manager, Financial Control and Growth Funding

Mostly remote from Poland, with agreed hybrid work in Warsaw. Full-time commitment; Polish and English required. Employment contract: 12,600 to 16,800 PLN gross/month / B2B: 14,700 to 19,600 PLN net invoiced + VAT/month + performance bonus under agreed rules.

Take ownership of WAISME's financial control and the financial side of agency growth. You assess whether proposals and projects are profitable, whether the business can fund delivery and whether spending follows the approved plan. Reporting directly to the CEO, you combine controlling and cash management with hands-on experience obtaining and administering external funding.

Reporting: Directly to the CEO, with financial oversight independent of Operations and Sales

Responsibilities

  • Build annual budgets, monthly forecasts and a weekly updated 13-week cash forecast; analyse scenarios and capital needs.
  • Control receivables and payables, matching invoices to contracts and acceptance, monitoring due dates, arrears, deposits and liquidity risks.
  • Evaluate proposals before submission and projects before launch, including agency fees, labour, contractors, licences, production, revision allowances and overheads.
  • Provide documented financial approval within delegated authority, checking budget, contract or order, payment or approved credit risk, and funding timing.
  • Withhold financial approval where data, margin, authority or liquidity are insufficient; recommend a solution or an explicit CEO exception.
  • Track actual costs and variances; reassess scope changes, revisions, purchases and delayed receipts.
  • Evaluate purchases, AI subscriptions, equipment, hiring and investment through total cost, alternatives, use, payback and cash impact; report recommendations to the CEO.
  • Work with accounting and advisers to reconcile data, complete records, maintain cost centres and produce reliable management reports.
  • Identify suitable national, EU and regional grants, loans, credit, leasing or other instruments for genuine agency projects.
  • Prepare financial models, budgets and application financial sections; coordinate technical content, attachments, timelines, funder contact and any specialist adviser.
  • Check applicant and cost eligibility, SME status, state aid and de minimis, own contribution, procurement, indicators and post-project duties against the relevant call documentation.
  • Manage awarded funding through records, payment claims, reporting, corrections and reviews; evaluate a no-grant scenario rather than assuming an application guarantees cash.
  • Provide weekly liquidity and risk updates and a monthly CEO pack covering results, margins, receivables, spending, purchases, investment and funding with decision recommendations.

Required qualifications

  • At least 5 years in finance, controlling or FP&A, including 2 years independently managing budgets and cash or working as a Finance Manager or Finance Business Partner.
  • Experience assessing proposals and project profitability in a services or project business, including full labour cost, capacity, revisions and contractors.
  • Hands-on external-funding experience with substantial responsibility in at least one project that secured support and completed reporting appropriate to its stage. We will discuss your exact contribution.
  • Independent budgeting, cash forecasting, project profit-and-loss and scenario modelling; understanding of margin, markup, profit and cash.
  • Advanced Excel or Google Sheets, including assumptions, error checks, pivot tables, imports and reconciliations; confidence with accounting systems or ERP.
  • Accounting and tax knowledge sufficient to work with advisers, assess VAT and domestic or international transaction risks, and recognise when specialist advice is needed.
  • Ability to interpret support rules covering eligible costs, own contribution, state aid, SME and linked-enterprise status, procurement, indicators, double funding and reporting.
  • Finance, accounting or economics education, or comparable knowledge demonstrated through practice. A certificate does not replace experience.
  • Professional Polish for documents and recommendations, and English at B2 or above for funding documents, correspondence and conversations.
  • Independent judgement, ability to challenge unprofitable or undocumented decisions, confidentiality and clear communication with non-financial colleagues.

Useful additional experience

  • Agency, media, consultancy or software-house experience, including staff and contractor project costing.
  • PARP, NCBR, BGK or regional funding experience, with verification of current call rules.
  • Power Query, Power BI or equivalent reporting and reconciliation automation.
  • ACCA, CIMA or postgraduate controlling, finance or funded-project qualifications.
  • Secure AI-supported document work and analysis, with verified calculations and protected data.

Your first 90 days

  • Days 1-30: reconcile data and authority, establish receivables and obligations registers, the first 13-week forecast and urgent risks.
  • Days 31-60: introduce profitability models and financial approval of proposals and project starts, review purchases and subscriptions, and deliver the first management pack.
  • Days 61-90: refresh the budget and growth-funding plan, shortlist suitable instruments and make evidenced apply-or-do-not-apply recommendations. A grant award within 90 days is not guaranteed or required.

What good performance looks like

Reconciled current data, forecast quality, margins, receivables control, authorised spending and a sound funding process. Funding outcomes are evaluated after own contribution, costs and risks; application volume is not a standalone target.

Authority and accountability

Financial approval covers profitability, budget and cash. Creative approves quality, Project Management confirms delivery readiness and the Agency Director owns execution. Finance reports directly to the CEO, who resolves documented exceptions. Payment preparation, approval of one's own spending and transfer authorisation must not sit with one person without independent checks. Banking powers, limits and representation are agreed separately; this role does not automatically appoint a board member or replace statutory accounting.

Application materials and assessment

CV and two examples: improving profitability or liquidity, and an external-funding project describing the instrument, your role and reporting stage without confidential details. Discuss a sample agency proposal, cash forecast and fictional funding call. Both languages will be assessed. Substantial test work requires separate agreement on payment and use.

Working terms and recruitment

Work from Poland, mostly remotely, with agreed meetings or hybrid work in Warsaw. Full-time employment or ongoing B2B cooperation with comparable agreed commitment. The contract defines working arrangements. We do not expect round-the-clock availability.

Current monthly compensation and available contract options are shown at the top of this vacancy. Employment pay is gross; B2B is net invoiced before your own taxes and contributions, plus VAT where applicable. The rates are fixed base compensation. We do not request salary history.

Start with the role-specific qualification below. After meeting the conditions you can attach your CV and complete the required materials. A recruiter assesses experience and both languages. Optional supporting PDFs and extra ordinary-data consent are not conditions of participating. Contact the recruiter for an individual review if the standard qualification does not reflect your circumstances.

Base compensation plus a performance bonus. The goals, measurement method, eligibility and payment rules are agreed before cooperation starts. The bonus is additional to the published base range and is not a guaranteed fixed amount.

START WITH THE REQUIREMENTS

First, a few questions.
Then your application.

Complete the job-specific pre-check. Meeting these conditions unlocks the CV form; a recruiter makes the hiring decision.

Can you work from Poland with full-time commitment, mostly remotely, with agreed meetings or hybrid work in Warsaw? *
Can you independently work with briefs, meetings and professional decisions in Polish? *
Can you independently handle professional correspondence and meetings in English, at practical B2 or above? *
Do you have 5 years in finance, controlling or FP&A, including 2 years independently owning budgets and cash or an equivalent role? *
Can you independently assess service proposals and project profitability including labour, contractors, revisions and overheads? *
Have you had substantial responsibility in a project that secured external funding and completed reporting appropriate to its stage? *
Can you independently build budgets, cash forecasts, scenarios and data checks in advanced spreadsheets? *
Can you assess call rules covering the applicant, SME status, costs, own contribution, state aid, procurement and reporting? *
A project lacks a confirmed budget and threatens liquidity. What do you do? *
You prepare payment for your own purchase. What control is needed? *

All questions are required. Answers are checked against the stated requirements. No AI scoring is used.

Privacy and pre-check rules

Recruitment and freelancer information — version 2026-10-24.2.

Controller: Nadart sp. z o.o., ul. 1 Maja 54, 96-300 Żyrardów, Poland, KRS 0000552484, operating WAISME. Data matters: ido@waisme.com; recruitment and individual review: work@waisme.com.

For the selected recruitment we process your name, contact details, qualifications, experience, job-related pre-check answers, CV, relevant portfolio links, descriptions of your contribution and any optional supporting PDF, contract preference and message. Please omit birth date unless subsequently needed by law, PESEL, identity documents, home address, sensitive information and confidential third-party data. No photo or details about health, family, beliefs or criminal record are requested.

Employment-recruitment data required and necessary under Article 22¹ of the Polish Labour Code relies on Article 6(1)(c) GDPR. Necessary steps requested by you before a potential employment or B2B agreement rely on Article 6(1)(b), where applicable. Additional ordinary information you choose to include relies on your separate voluntary consent under Article 6(1)(a). You may omit it or withdraw that consent without affecting the lawfulness of earlier processing. Do not include special-category data. Confirming that you read this information is an acknowledgement, not marketing consent or the legal basis for mandatory recruitment data. No future recruitment or marketing enrolment is created.

Fields marked required, the CV and the role-specific materials are needed to assess the selected role. Ordinary additional-data consent and the supporting PDF are optional. A recruiter reviews experience and language skills. Pre-check declarations do not verify qualifications by themselves. All required role conditions must match the declared answers; otherwise the standard CV form stays locked. This is rule-based access control, not AI scoring or an automated final hiring decision. If it prevents an application or does not reflect your circumstances, contact work@waisme.com for meaningful human review, an explanation and an alternative submission route. You may challenge the result and present your position.

A random technical session cookie, wacr_session (Secure over HTTPS, HttpOnly, SameSite=Lax), links the 20-minute qualification token to this browser session and vacancy. It is necessary for form security and is not used for analytics. Changing conditions, salary, materials or activation status invalidates previous access. Unsuccessful answers enter the candidate database only when you explicitly submit a request for human review. Successful answers may temporarily remain for up to 20 minutes and are saved with a submitted application. Expired temporary entries are not usable; physical deletion occurs during periodic database cleanup. Rate-limit keys use a keyed hash of the IP, not a plain IP in the candidate record; server and security-provider logs are governed by their separate retention rules.

Applications are retained for 90 days from submission, with automatic expiry cleanup. No new period is started by changing the vacancy or moving an application between stages. Data may be erased earlier upon a justified request; any specific legally required retention or evidence needed for a claim must be assessed and explained individually rather than silently extending this period. At expiry, records, CV and supporting files are deleted from the active recruitment database. Protected backups may retain copies until their documented hosting cycle ends; erased entries must not be restored into active use.

Authorised recruitment personnel and necessary hosting/email providers have access, currently VH.PL according to the site configuration. Cloudflare Turnstile is used if enabled and can process technical data under its own rules. Recruitment does not fetch candidate URLs or send CVs, cases or answers to AI services. Portfolio links remain under the candidate's chosen provider; share them only if you are entitled to do so. Files remain outside the public media library. New PDFs are encrypted using AES-256-GCM, with controlled downloads; database and configuration backups still require protection. PDF checks reject unsupported or active files but do not constitute an antivirus guarantee. Email notifications do not contain CVs; the applicant receives a receipt and recruitment staff receive a protected-panel reference. Provider and international-transfer details are explained in the website Privacy Policy.

The separate optional freelancer pool relies on consent under Article 6(1)(a): contact details, portfolio, specialty, availability and optional message/rate are retained for 365 days from submission to match potential assignments. Joining does not guarantee work; consent can be withdrawn at any time. Job applications do not enrol a candidate in this pool.

You may request access, correction, erasure, restriction and portability where applicable; withdraw consent, or object where processing relies on legitimate interests. You may complain to the Polish supervisory authority, UODO. Contact ido@waisme.com. This information supplements the website Privacy Policy. We record the notice text, version, submission time, privacy acknowledgement and the state and wording of the optional consent.

Additional information, human review (24 October 2026): we count technical browser sessions and pre-check outcomes per role for 90 days, using a keyed session hash, not a name, email or stored answers. This serves recruitment process monitoring (Article 6(1)(f) GDPR); it is not analytics tracking. Repeated checks in one session are distinguished from initial results. These are not verified unique people. Failed answers remain in a private session-bound temporary entry for up to 24 hours only to let you request human review. If you submit that request, your contact details, answers and presentation are saved privately for the selected recruitment for 90 days from that request, under the recruitment grounds described above. A written presentation is equally available; a video or showing your face is not required. If you voluntarily add a video containing your image or voice, separate optional consent applies (Article 6(1)(a)); withdrawal does not prevent a written review. Do not include sensitive data, other people or client secrets. No emotion, biometric or AI assessment is used. External video links are opened by authorised recruiters at your chosen provider; they are not fetched, embedded or published by WAISME. After a recruiter approves your request, a one-use code is sent to the submitted email, valid for 7 days or until the recruitment or requirements change. Access unlocks only this vacancy and does not guarantee employment. Keep that email private. You may ask for an explanation, challenge the outcome, withdraw the request or exercise the rights described above via ido@waisme.com.

Need an individual review or an accessible application route? Contact the recruiter: work@waisme.com

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WAISME / PORTFOLIO

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